Summer Institute : Important Dates + Policies

IMPORTANT DATES

Summer Institute Open House Saturday, April 18
Priority Application Deadline Saturday, April 18
Scholarship Application Deadline Saturday, April 18
Scholarship Notification Friday, May 15
Balance + Payment deadline Friday, June 5 ($60 late fee after June 5)
Forms Due Friday, June 5

Registrations received after Saturday, April 18 must be accompanied by a $500 deposit. Registrations received after Wednesday, May 15 must be accompanied by payment in full. There will be an automatic withdrawal for students with unpaid balances on Friday, June 12.

Program Schedule
Residential Move-In Sunday, July 12
Classes Begin  Monday, July 13
Music Final Performances Saturday, August 1     
Dance Final Performances Saturday, August 1     
Art, Media + Design, Creative Writing
and Theater Final Events
Saturday, August 8

POLICIES

Admission Policy Attendance
Course + Program Cancellations Non-Resident Student Policy
Tuition Discounts Academic Information
Billing + Payment Schedule Student Code of Conduct
International Students Refund Policy
Weekend Release Policy Tax Credit

Admission Policy
The University of the Arts gives equal consideration to all applicants for admission and conducts all educational programs and activities without regard to race, color, sex, religion, national or ethnic origin, sexual orientation or disability.

The UArts Pre-College Summer Institute attracts students from around the world. The admissions process is competitive and intended to determine if the program is a good fit for the applicant. Rising juniors and seniors in high school are welcome to apply as residential students, and rising sophomores, juniors and seniors are welcome to apply as commuter students.

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Course + Program Cancellations
The University of the Arts Pre-College Summer Institute reserves the right to cancel classes or change faculty; we make every effort to accommodate students should such an event occur.

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Tuition Discounts
The University provides two different types of discounts: a child of alum discount and a returning student discount. Students are eligible to receive only one discount and discounts cannot be combined with scholarships. Discounts are non-transferable and are applied to tuition costs only (not to fees or housing or meal costs). Please be sure to enter the appropriate information where indicated on the registration form. There are no refunds given for students who fail to disclose discount information after payment has been made.

Child of Alum Discount
If a student is the son or daughter of a UArts, PCPA or PCAD alum, that student is entitled to a 25% discount (on tuition only). The parent must list the school from which he/she graduated, major studied and year of graduation on the registration form.

Returning Student Discount
If a student has participated in a prior Pre-College Summer Institute or Saturday School program at the University of the Arts, he/she is entitled to a 10% discount (on tuition only). Please enter the previous term, year, program and course on the application form.

Note: Discounts must be calculated and reflected in payment at the time of application; no refunds will be issued retroactively to correct overpayment or if information is incorrectly entered on forms. 

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Billing + Payment Schedule
Students will receive a confirmation email once their registration materials have been received. Students will recieve additional notification of course regsitration as well as instructions for how to access the University of the Arts portal within ten business days of receipt of registration materials. 

Bills
Bills are availalble online within the University of the Arts portal. 

Payment
All payments for balances are due in full on June 5, 2015.

Payments may be made by personal check, bank check, money order, American Express, MasterCard or VISA. Please make all checks and money orders payable to The University of the Arts.

Late Payments + Fees
Balances paid after June 5, 2015 will not be accepted in the form of personal check and will incur a $60 late payment fee. Returned checks will incur a $50 fee.

Automatic Student Withdrawal
Students with outstanding balances will be automatically withdrawn from the program on June 12, 2015.  Nonrefundable fees will be retained.

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International Students
Pre-College Summer Institute welcomes international students who are between the ages of 16-19 and demonstrate the grade-level equivalency of a rising junior or senior in high school to apply to our residential programs. The Pre-College Summer Institute cannot accommodate international students in our One -Week Intensive Programs. A TOEFL score is required of any international student whose primary language is not English. Pre-College Programs will not admit students who receive a TOEFL score of less than 550. International students who need assistance obtaining a visa should contact Pre-College Programs before sending any materials.
An additional fee of $250 is applied to all international students at the time of registration.

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Attendance
All students are expected to attend classes each day. Unexcused absences are not acceptable and will affect the student's final evaluation (and grade if applicable). If a commuter student is unable to attend classes, the student’s parent or guardian must contact Pre-College Programs to excuse the student. Residential students must report to Health Services if they are ill.

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Non-Resident Student Policy
It is the presumption of the Pre-College Summer Institute that all non-residential students will be living at home under the supervision of their parents/guardians for the duration of their UArts experience. If the student is planning on living at the home of someone other than a parent or guardian, the parent must indicate this on the registration form and provide Pre-College Programs with all pertinent contact information including the address and phone of the individual hosting the student.

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Academic Information
College Credit
Students enrolled in Art, Media + Design, Creative Writing, Dance, ESL Art/Music, Music, Music Business, Entrepreneurship + Technology, STAR and Theater will earn three college credits upon successful completion of the program.  One-Week Intensives are non-credit bearing.

Student Schedules
Sample student schedules are available on our website for each Summer Institute program. Please review individual program descriptions for more information about the length of a typical day in the program and dates. Students receive a specific schedule upon check-in at the Pre-College Summer Institute, with the exception of Music, Dance and Theater. Students in these programs receive their schedules on the first day of classes after assessment. It is difficult to make changes to a student’s schedule after registration, but written requests are considered on a case-by-case basis. No course changes can be made after the start of the program. All students are required to participate fully in their program, with no options for partial days or courses.

Assessment + Grading
Students enrolled in Art, Media + Design, Creative Writing, Dance, ESL Art/Music, Music, Music Business, Entrepreneurship + Technology, STAR and Theater will receive a letter grade and three credits upon successful completion of the program. Assessments and grades are mailed home in September. All students who complete the program also receive a certificate of completion.

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Student Code of Conduct
Pre-College Programs works to provide a safe and healthy environment for learning and artistic growth. As this is a college-level program, students are expected to behave accordingly, which demands regular class attendance , respect of personal and University property as well as the rights of students, faculty, and staff. All students are expected to follow the Student Code of Conduct regardless of whether they are on-campus or not during the time of the infraction. The Student Code of Conduct also applies to violations of local, state, and/or federal laws. Prior to arrival on campus, students and parents are required to read and confirm acknowledgement of the Student Code of Conduct.

All students and parents attend a mandatory orientation during check-in where policies and procedures will be discussed and reviewed in detail. Violation of the Student Code of Conduct will be addressed by the Office of Student Affairs and Dean of Students and could, based on the nature of the infraction, include automatic dismissal from the program.

Student Code of Conduct READS:
It is the policy of the Pre-College Summer Institute to provide a safe and healthy environment for learning, personal growth and enjoyment in a partially supervised community. The well-being of this community depends upon the good judgment and considerate behavior of its members. Student status at the University of the Arts is not an unconditional right, but a privilege subject to certain rules and expectations articulated in the Code of Conduct. Students are required to attend all courses unless they are ill and can provide Pre-College Programs with notification from UArts’ Health Services or have a written excuse from a parent or guardian.

The Student Code of Conduct includes a “three strikes policy” for offenses for both residential and commuter students participating in the programs. Offenses include those that occur in the classroom, in the residence halls, and even off-campus if the University’s administration is made aware of them. On the first offense, a University official will warn a student; on the second, the University will place the student on probation and limit privileges; on the third offense, the University will dismiss the student from the program. At any time, the University reserves the right to contact parents or guardians regarding the behavior of a student; the family must, therefore, provide the University with an emergency contact name and phone number.

At the discretion of the University’s administration, students will be removed from the program if they are deemed by the University to be disruptive or harmful to the welfare of the community and/or himself or herself, regardless of the “three strikes” policy. Engagement in any illegal activities, physical violence, or any other offense deemed a major infraction of University policy by the University administration, including the possession or use of illegal substances, drugs, paraphernalia, or alcohol, will result in immediate dismissal from the program.

Prohibited behavior at the University of the Arts includes, but is not limited to the following:

  • Academic dishonesty or misconduct including, but not limited to, cheating and plagiarism
  • Non-academic dishonesty, including, but not limited to, theft, attempted theft, possession of stolen property, forgery and falsification of information provided to any University official
  • Conduct that threatens the physical or psychological health and/or safety of any person (including the person committing the act) or the sanctity of the campus, including, but not limited to, physical or sexual assault
  • Damage to public, private, personal or University property
  • Violation of policies as described in the Student Handbook and the University Catalog and all other rules governing University facilities, programs and services
  • Intentional obstruction or disruption of teaching, research, administration, disciplinary procedures, other University activities or activities authorized to take place on University property
  • Disorderly conduct including acts that breach the peace
  • Non-compliance with the directions of University, local, state or federal officials performing official duties, including failure to give proper identification when requested
  • Violation of a student’s rights or privileges and verbal or written harassment, discrimination, abuse and/or disrespect of any person
  • Violation of the statutes, laws, ordinances and/ or regulations of the City of Philadelphia, Commonwealth of Pennsylvania (or other states, when applicable) and the United States of America

Dismissed students are ineligible for refunds on tuition, housing or meails and are responsible for any and all expenses associated with the dismissal.

Parents are responsible for removing their discharged student from the University campus immediately upon notification of dismissal. Dismissed students will not receive a certificate of completion, an assessment of their experience, a grade (if applicable) or a copy of any DVD/CD of the program work (if applicable). Additionally, dismissed students forfeit the right to participate in future Pre-College programs at the University of the Arts or to attend any event or activity located on campus for the duration of the Pre-College Summer Institute program.

Parents and students will be asked to confirm their acknowledgement of these policies in writing upon registration. These policies will be discussed at Orientation and at resident floor meetings.

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Weekend Release Policy
For the safety of the campus and students, it is not the policy of the Pre-College Programs to release residential students during the duration of the Summer Institute Program.  Residential students are not permitted to leave campus overnight and/ or stay off-campus overnight during the weekends or at any other time during the program dates.  All students must check-in to their assigned Residence Hall each night on or before curfew time. If there is an extenuating circumstance or emergency in which a student may need to leave campus overnight or for the weekend, a formal request must be made in writing via email to the Director of the Pre-College Programs at least 48 hours prior to the release date. In the case that weekend release is granted by the Director of Pre-College program, parents and student must fill out a Weekend Release form (provided by the Director) and must comply with all procedures put forth by the Pre-College Programs and the Office of Student Affairs.

Refund Policy

Students who are dismissed from the program will not be refunded any tuition, housing costs, meal costs or fees. Students who wish to withdraw for any reason must submit their request in writing by fax, email or post. All refunds are less nonrefundable program fees and registration deposits and are calculated as follows:

  • 100% refund on tuition, housing and meals for withdrawal one month prior to the first class. (Written withdrawal must be received on or before June 12, 2015.)
  • 80% refund on tuition, housing and meals or withdrawal one week prior to the first class. (Written withdrawal must be received no later than July 5, 2015.)
  • No refunds will be issued if withdrawal is less than 7 days prior to the first class. (0% refund if withdrawal received on or after July 6, 2015.)

One-Week Commuter Intensives

Full and partial refunds on tuition less nonrefundable registration fees and are calculated as follows:

  • 100% refund on tuition for withdrawal one month prior to the first class.
  • 80% refund on tuition for withdrawal one week prior to the first class.
  • No refunds will be issued if withdrawal is less than 7 days prior to the first class.

The date the request is received in writing is the date used to calculate the refund amount. Please allow up to ten business days to receive a response from the Division of Continuing Studies to course withdrawal requests. Please allow at least three weeks for refunds to be processed.  

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Tax Credit
Summer Institute students may be eligible to take advantage of the Lifetime Learning Credit offered by the IRS. See the link below for information from the IRS’ “Publication 970: Tax Benefits for Education,” published for the 2013 tax season (available beginning January 2013). To assist you in claiming this credit, a receipt for your courses can be obtained by emailing Continuing Studies at cs@uarts.edu.

Lifetime Learning Credit Information

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This is not a contractual document. The University of the Arts reserves the right to change any curricular offering, policy, faculty assignment, or financial regulation described on this website. The University of the Arts gives equal consideration to all applicants for admission and scholarships, and conducts all educational programs, activities, and employment practices without regard to race, color, sex, religion, national or ethnic origin, or disability.