Conduct: Frequently Asked Questions
I was involved in an incident, what do I need to do?
If you were documented (by Public Safety, Student Life staff, faculty, or anyone else) as being involved in an incident, expect a Notice to Appear email from our office. After receiving the email, you should check date/time of your hearing. In addition to checking your inbox, we encourage students to check their spam/junk folder as well. You should also consider reviewing the Code of Conduct, specifically the policy in question and the procedure. You can contact a Hearing Adviser or the Conduct Coordinator if you have questions related to your incident. Please understand that the process is fair and that your side of the story will be heard. If you are in violation and there are sanctions, complete them on time to avoid further documentation.
I didn’t do anything wrong.
You will have an opportunity during your hearing to explain your perspective of an incident. Our staff will then make a determination as to what occurred. Keep in mind, our process is meant to be educational and that is our focus when meeting with students.
What can happen to me?
If you are found in violation of the UArts Code of Student Conduct or our Residential Living policies, sanctions range from warning to loss of housing, and in some cases, expulsion from the University. Often times there are additional sanctions, such as; assessments, community service, reflection papers, policy reviews, fines, or other projects. All sanctions applied by the Hearing Officer should be completed on time or students risk further consequences.
What will happen during the hearing?
Students meet in small groups, if multiple students were documented, or one-on-one with a Hearing Officer from the Office of Student Life. If a student has contacted an adviser, the adviser will sit quietly in the room as well. The Hearing Officer will explain the process, discuss charges, review the incident report and ask the student to share the incident from their perspective. The Hearing Officer will engage in a questioning process to organize the incident details and determine, to the best of their ability, what occurred. The Hearing Officer will make a determination of "responsible" or "not responsible" and, if applicable, apply sanctions.
The aim of our Hearing Officers is to create a climate for open dialogue of expectations and policy. Students should expect a supportive and non-adversarial environment.
I was found responsible for a violation. Does this go on my permanent record at the University?
Conduct records to not appear on transcripts. Conduct records are confidential and cannot be released without the written consent of the student. Students should note that if the violation is also a violation of the law, the University will communicate all information surrounding the incident to the police.
Many graduate schools and employers with sensitive information often ask for a release of the applicant’s conduct record.
Our office maintains students conduct files for seven years after the incident.
Will I lose my scholarship?
Depending on the sanction and severity of the incident this is determined on an individual basis by the Hearing Officer. Students should consult the Student Handbook, Section 9, Student Code of Conduct & Procedures for more information.
Do my parents find out?
The Family Educational Rights and Privacy Act (FERPA) keeps university students’ academic records (including conduct) confidential. A student must complete a Release of Information form in order for our office to share details with anyone other than the student.
However, there are exceptions to FERPA. Students found responsible of the University alcohol or drug policies or other serious violations will have a letter sent home notifying their parent or guardian. We encourage students to talk with their families before such notification is sent.
Can I bring my parents or lawyer to my hearing?
All hearings are closed, which means only accused student(s), advisers, witnesses, and the Hearing Officer or Campus Standards Board members are permitted to attend the hearing or appeal.
The accused student may have an adviser of the student's choice present during the hearing or appeal. However, all advisers must be University community members (current faculty, staff, or student), must have no other role in the hearing (such as a witness) and may not be lawyers. Therefore, parents may not serve as advisors unless they are also a current member of the faculty, staff or student body. To assist students who are participating in the conduct process, students and staff that have participated in Adviser training are listed on the Hearing Advisers page.
A lawyer will only be permitted to attend a hearing when related criminal charges are filed and pending. In cases where a lawyer attends as an accused student's hearing, the student is responsible for any lawyer's fees incurred.
What rights do I have?
Students have the right to contact an adviser, review the incident report and information as it is available, to bring forth witnesses with relevant information relating to the incident, and the right to appeal following procedure.
I do not agree with my sanction(s). Can I appeal?
Students can make a written request for an appeal as long as the appeal is based upon one or more of the following reasons, which must be specifically specified in the appeal:
1. Violation of University judicial procedures;
2. Misinterpretation of the policies alleged to be violated;
3. New evidence not reasonably available at the time of the hearing;
4. Improper or excessive sanction(s);
5. Decision not supported by a preponderance of evidence.
A request for an appeal must be submitted in writing to the dean of students (or his/her designee) within two business days (48 hours) of the decision.