Taking Leave from UArts

We understand that life can sometimes get in the way of a student's ability to succeed. Health-related issues, both physical and mental health, as well as personal and financial problems, can sometimes provide an obstacle to returning to the University or for completing a given semester. Recognizing that in many cases this is an interruption that is temporary, our goal is to ensure students have the support they need to work through their issues and come back to UArts. While we never want to lose a student, even for a semester, it is sometimes impossible to succeed when there are other issues that need to be resolved. Our philosophy that an investment of time now to deal with those issues, will pay off great dividends in the future for your future success.

There are several options available to students needing to take some time away from the University and their studies.


Medical Leave of Absence
To that end, students at UArts can take a leave of absence for medical reasons for one (1) semester. During that time, the student is still considered a member of the UArts community and maintains all of their financial aid and awards.  Here are some important, specific points to bear in mind when considering if a medical leave of absence is the right move to make:

  • Documentation: Appropriate documentation must be provided by the student's treating physician, psychiatrist, or counselor in order to approve a medical leave of absence. That documentation should be on appropriate office letterhead and can be faxed (to the attention of Dr. Maria de Santis at (215) 717-6611) or via mail to Dr. Maria de Santis, Associate Vice President for Student Affairs and Dean of Students, 320 S. Broad St, Division of Student Affairs, Philadelphia, PA 19102. It is at the Dean's discretion whether or not to approve a medical leave of absence, based on the information provided to the University.
  • Duration: A medical leave of absence can only last for ONE (1) semester. If a student is granted a leave of absence midway through a semester, they are expected to return the following semester, if possible. After one semester, a student that does not return will be withdrawn from the university.
  • Eligibility: Student must be in good financial standing with the University (i.e. there cannot be an outstanding balance on the student's accout).
  • Financial Status: Students on a medical leave of absence retain their scholarships without penalty. Additionally, while the student will need to complete loan exit counseling, student loans will not go into repayment during a medical leave of absence.
  • Grades: If a student is a granted a medical leave of absence while they are enrolled in classes, they will receive "W's" in all classes, as long as the request is made BEFORE the 10th week of the semester. For requests received AFTER the 10th week, students will receive whatever grade they have earned in the course.
  • Return Process: In order to return to the University from a medical leave of absence, the student will need to submit appropriate documentation from treating physician, psychiatrist or counselor to the Dean of Students. That documentation should be on appropriate office letterhead and can be faxed (to the attention of Dr. Maria de Santis at (215) 717-6611) or via mail to Dr. Maria de Santis, Associate Vice President for Student Affairs and Dean of Students, 320 S. Broad St, Division of Student Affairs, Philadelphia, PA 19102. It is at the Dean's discretion whether or not to approve a return, based on the information provided, to the University from a medical leave of absence.

The University's official policy and guidelines for Leaves of Absence can be found in the College Catalogue.

In order to apply for a medical leave of absence, students must download and complete the medical leave of absence form. The form must be signed by the Registrar, Student Financial Services, and the Library before being turned into the Office of Student Affairs and Dean of Students, located at 311 Gershman Hall

For more information about medical leave of absences, please email Dr. Maria de Santis at mdesantis@uarts.edu or call the Dean of Students Office at (215) 717-6617.

Back to top


Personal Leave of Absence
Students wanting to take a personal leave of absence can do so through the Office of Student Affairs and Dean of Students (Suite 311, Gershman Hall), but will need to consider the following points:

  • Documentation: None required
  • Duration: A personal leave of absence can only last for ONE (1) semester. If a student is granted a leave of absence midway through a semester, they are expected to return the following semester, if possible. After one semester, a student that does not return will be withdrawn from the university.
  • Eligibility: Student must be in good financial standing with the University (i.e. there cannot be an outstanding balance on the student's accout).
  • Financial Status: Students on a personal leave of absence retain their scholarships without penalty. Additionally, while the student will need to complete loan exit counseling, student loans will not go into repayment during a medical leave of absence.
  • Grades: If a student is a granted a personal leave of absence while they are enrolled in classes, they will receive "W's" in all classes, as long as the request is made BEFORE the 10th week of the semester.  For requests received AFTER the 10th week, students will receive whatever grade they have earned in the course.
  • Return Process: In order to return to the University from a personal leave of absence, the student just needs to register for classes. They are expected back after the leave of absence semester is over.

The University's official policy and guidelines for Leaves of Absence can be found in the College Catalogue.

In order to request a personal leave of absence, students must download and complete the personal leave of absence form. The form must be signed by the Registrar, Student Financial Services, and the Library before being turned into the Office of Student Affairs and Dean of Students, located at 311 Gershman Hall.

Back to top


Withdrawal
Students wishing to withdraw from the University can do so by completing a withdrawal form, but will need to consider the following points:

  • Documentation: None required
  • Duration: Indefinite
  • Eligibility: All students are eligible to withdraw if necessary, but will need to ensure their account is in good standing before leaving. A withdrawal does not absolve a student of their debt to the University.
  • Financial Status: Students who withdraw will be required to start paying back student loans after the grace period ends, unless they are enrolling elsewhere. Specific questions about Financial Aid should be addressed to Student Financial Services.
  • Grades: If a student withdraws while they are enrolled in classes, they will receive "W's" in all classes, as long as the request is made BEFORE the 10th week of the semester. For requests received AFTER the 10th week, students will receive whatever grade they have earned in the course.
  • Return Process: In order to return to the University from a withdrawal, the student will need to re-apply through the Registrar's Office through the process outlined in the College Catalogue.

For more information about withdrawals, please email the Registrar's Office or call at (215) 717-6420.

Back to top